Our Taxing Times

More ITIN Info

Back on November 29^th, I wrote about the new ITIN requirements. The IRS now requires the original supporting document (like passports) to accompany the ITIN application. Because of the hardship to the applicant this could cause, the IRS will allow Certified Acceptance Agents to verify those documents in some cases so that the taxpayer can hold on to them. But CAAs are now required to get forensic document training to help weed out bogus documents. This has raised some questions.

I heard from Gary Booth and Ronald Nieves about the new forensic training. I didn’t have the answers. But Mr. Booth was able to get some clarification from the Tonya White, a tax analyst at the ITIN Policy Office and shared it with me.

“More information will be posted to the website on forensic training at later date.  In the interim, if you use an internet search engine and put in “forensic training”, multiple vendors will be listed. Use the language from the news release to determine what specific documents need to be covered in the training. The training is at your own expense and must be completed by March 31, 2013.  There are various vendors who provide from 5 hours online training and others that provide up to two weeks of classroom training.  You should evaluate the training based on your business needs. You can access the Department of Homeland Security digital web library for information on how to read the Mexican voter's registration card at http://www.hsdl.org/?view&did=29606.”

Another question I was asked was if CAAs had to pass the RTRP exam. I haven’t been able to find anything definitive but the ITIN FAQ’s now state that ACC’s have to be subject to Circular 230 rules. That makes me think they will have to be if they aren't an EA, CPA or attorney.

That’s all I know. As I learn anything more I’ll share.

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CAF Down

The IRS has announced that the Centralized Authorization File (CAF) computers will be down for maintenance from Dec 26^th through Jan 2, 2013. CAF is where the IRS keeps the records of Power of Attorneys (Form 2824) and Tax Information Authorizations (Form 8821).

Because of the shutdown, the IRS will not be adding Forms 2848 and 8821 submitted during that time until they are back on line. But it also means that e-services can’t be used to submit the forms or to get information from the transcript delivery system. Tax pros needing to contact the IRS for a client during this time will need to have a signed copy of the Form 2848 or 8821 to fax to the agent since they will not have access to CAF to verify authorization.

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It's Official - No Refund Chart

A few weeks ago, I wrote that it looked like the IRS would not be publishing a refund chart this year. This chart gave tax pros a tentative date when a client could expect that their refund would be direct deposited or a check mailed.

Well it's official. The IRS has posted this year's Pub 2043 and there is no chart. Pub 2043, IRS Refund Information Guidelines for the Tax Preparation Community, seems more geared to the taxpayer than the tax pro this year. The one page flyer discusses using Where's My Refund, gives taxpayers tips on filing an accurate return, and warns about spending the refund before you actually receive it.

Bottom line message is that last year 90% of all refunds were processed in less than 21 days and the IRS expects that happen this filing season. But that it can take longer if there is a question about the return or certain forms are involved. Where's My Refund will not provide an estimate refund date this year. Once a definitive date has been set, then the IRS will add a date.

Clients are not going to like this at all.

Thanks to Cindy Galford for letting me know the new chart had posted.

Education Credits Form Changes

A couple of weeks ago, I discussed the changes to the EITC checklist (Form 8867). The changes were made in order to fight the fraud in that program. The IRS has also changed Form 8863 for Education Credits in hopes to reduce the fraud in the educational credits especially the American Opportunity Credit (AOC).

The first thing you’ll notice on the new Form 8863  (download) is that the second page has become the first page. Page one is now where the taxpayer calculates the credits to be taken to the 1040 or 1040A. Part I is for the refundable American Opportunity Credit and Part II calculates the non- refundable credits. The second page (Part III) documents the student and school information and the qualified educational expenses. School information, including the EIN and address will have to be listed. This page also has a checklist to make sure that the student does qualify for the credit. A separate page 2 is completed for each student.

I have a concern about the wording of line 23. I can see taxpayers who would qualify for the American Opportunity Credit but read this question as asking if the Hope or AOC had be taken in the last 4 years, checking “Yes” and denying themselves the credit. The question might be better worded, “Has the Hope or AOC been taken for this student 4 times on any taxpayer’s return?”

The changes to Form 8863 aren’t surprising considering the fraud with refundable credits.  But if someone is really trying to rip off the system, they’ll know how to lie on the form. The changes look to remind tax pros and taxpayers of the rules and to provide some info to match to the 1098T’s supplied by the school. This is scary considering how often those forms can be incorrect. Maybe the next step should be to teach the schools how to properly fill out the 1098T?

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Finalized ITIN Rules

Earlier this year, the IRS announced interim rules for issuing ITINs (Individual Taxpayer Identification Numbers). This is the number used on tax return for people who can’t qualify for a Social Security numbers. For example, the spouse and children of a taxpayers who has a work only SSN. The temporary rules made it harder to get an ITIN by requiring that the original documentation or copies certified by the issuing agency be submitted with the application. Until then, the applicant could use notarized copies of the original documents.

This rule has been made permanent with IR-2012-98. However; understanding that being without the original documents while an application is being processed can be an issue, the IRS will be allowing Certified Acceptance Agents (CAA) to certify they have authenticated the documents so that papers such as passports don’t have to be mailed to the IRS. One exception to these rules concerns the documentation for dependent children. These documents will still have to accompany the application. CAAs will now have to be someone who is also covered by Circular 230 (EA, CPA, RTRP…) and they will be required to take formal forensic training to help identify legitimate documents. The IRS will also step up their oversight and compliance activities with CAAs.

Beside submitting ITIN applications directly to the IRS or using a CAA, the IRS is planning on using some Taxpayer Assistance Centers, the US Tax Attaches in several countries, and VITA and Low-Income Taxpayer Clinics which have CAAs to validate supporting documentation. The policy put into place last month for foreign students to be certified through the Student Exchange Visitors Program will continue.

The new program will go into effect January 1, 2013 to meet the high demand of the tax filing season. Documentation changes will not apply to spouses and dependents of US military personal and nonresident aliens who need an ITIN to claim tax treaty benefits.

The biggest change to the program will be that ITINs will now expire after 5 years. The Taxpayer will be able to renew their ITIN before it expires. The IRS is also looking at a way to keep the information on the ITIN holder updated or to deactivate the number as necessary. The IRS sees this program as an ongoing process and they invite taxpayers to submit comments and suggestion by e-mail to ITINprogramoffice@irs.gov.

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EITC Checklist Expanded

For the 2012 filing season, the IRS has added another page to the Earned Income Credit Checklist (Form 8867). This is the form tax pros complete to document their due diligence when a taxpayer’s return includes the Earned Income Credit. The form, in one form or another, has been around for over 10 year but last year the IRS started requiring the form be included with any return requesting EITC.  

The Earned Income Tax Credit (EITC) is a refundable credit targeted at low income families. It was enacted in 1975 to offset the social security taxes taxpayers with children paid through withholding. At that time, the credit was 10% of wages up to $4000. But in 1986, the credit was seriously expanded. There have been several more expansions of the credit. Today, EITC is available to taxpayers with and without children and on 2011 returns the maximum credit is $5700. In 2009, the IRS processed 27.4 million tax returns and paid $60.4 billion in claims. 23 states have their own variations of the credit.

EITC is a good program and helps a lot of families. Unfortunately, it is a fraud magnet. According to TIGTA’s May 2011 report to the House Ways and Means committee (download), The IRS estimates between 23% and 28% of the EITC payments are improper. In 2009, this resulted in $11 to $13 billion in improper payments. As part of a program to reduce the bad EITC claims, the IRS has begun to put more pressure on the tax professional community. If a paid preparer doesn’t do adequate due diligence to make sure a client does qualify for EITC, they could face a $500 fine for each client they qualify but shouldn’t have.

The current form 8867 not only acts like a check list for each EITC qualification but now asks about what documentation was provided and what follow up questions the tax preparer asked. For example, one new question ask if the tiebreaker rules were explained when the qualifying child could be claimed by more than one taxpayer. The new page wants to know what documentation, if any, the preparer saw to verify EITC issues like residency, business income and child disability.

My concern is a possible change in IRS interpretation. Preparers have always been told that we aren’t responsible to audit the records taxpayers bring in to us. We need to ask questions and make sure we understand how the documentation was put together. If something seems wonky, ask more questions and document what we find. The new EITC questions could make it easier for the IRS to pull out returns to investigate further not because there is concern that the EITC on that return is fraudulent but because a box wasn’t checked. A box that is not required to be checked.

Last year, I created an interview form for EITC that not only makes sure I ask about everything but gives me a place to write questions, responses and notes about the EITC interview. And since most of my EITC clients have been with me for years, I’m not worried about the credit being questioned unless the auditor doesn’t understand the purpose of Form 8867 is to aid the preparer in doing their EITC due diligence. The form is not a pre-audit of the taxpayer. If a preparer is preparing fraudulent EITC claims, they will have no problem with lying on Form 8867. Investigate good EITC claims because of nothing more than what is on the Form 8867, and more good preparers will stop doing EITC because of the hassle involved. How many of their clients will end up with a bad preparer?

 

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IRS and Sandy

The IRS has released information on a variety of programs to help the victims of Hurricane Sandy.

If you have created a charity to benefit hurricane victims, you will still have to complete Form 1023 to apply for tax-exempt status but the IRS will expedite processing. All you have to do is write “Disaster Relief, Hurricane Sandy on the top of the form. If you have already mailed your application, you can fax a request with the same heading and the organization’s name, EIN, contact name and phone number to 513-263-4554. If you are still thinking about starting a charity organization for Sandy, check you Pub. 3833 – Disaster Relief: Providing Assistance through Charitable Organization.

The IRS has also temporarily suspended the rules for low income housing. Owners can rent to Sandy victims who don’t meet the income guideline or just need temporary housing. There is no mention, at this time, how long the suspension will be in effect.

To encourage employers and employees to donate leave time to qualified charities for disaster relief, the IRS will allow these types of contributions to be deductible by employers but not included in the employee’s W-2. Say a taxpayer donates one day of vacation from their paid leave bank, the employer gives the cash equivalent for that day to an eligible charity for the employee. The employer can still deduct the money as wages but not include it as compensation on the employee’s W-2. Of course, the employee can’t include the cost of that day’s wages as a charitable contribution since it wasn’t treated as income.

The IRS has a webpage for all the tax changes for Hurricane Sandy.

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Work Opportunity Tax Credit

The Work Opportunity Tax Credit was established in the VOW to Hire Heroes Act of 2011 as an incentive for employers to hire qualified military veterans. It’s set to expire on Dec 31, 2012 unless Congress does something to change that in the next few weeks.

But employers can still take advantage of the program as long as the veteran starts working before the end of the year. They then have 28 days to submit Form 8850, Pre-Screening Notice and Certification Request with their state workforce agency.

The maximum tax credit is $9,600 for businesses that are for profit and $6,240 for non-profit businesses. The amount of the credit depends on how long the vet was unemployed before being hired, the number of hours they are working, their 1^st year wages and if the veteran is disabled. All the details can be found on the US Dept. of Labor website or check www.irs.gov and search for “WOTC”

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EFTPS Changes

A little change could save an IRS notice later.

Today I was setting up an EFTPS (Electronic Federal Tax Payment System) payment and there was a special notice on the landing page. Beginning November 15, 2012, the EFTPS will no longer set default dates when a taxpayer schedules a payment.

EFTPS is an online payment center which allows taxpayers to schedule tax payments for their business or themselves and have the money debited from their account on the desired date. For example, a taxpayer who needs to make quarterly estimates to prepay their Federal tax can set up all four payments at one time to be withdrawn on that quarter’s due date. Besides the convenience of setting payments in advance, EFTPS gives you an instant acknowledgement that the payment has been accepted and provides a history of the payments made. I don’t know how many times the history has helped me help a client.

When I set up the payment today, the screen was set to the direct the payment into the current tax period. Right now that is December 2012. If I had been scheduling a payment for another time period, I would have to override the date. The same thing happens when I set a payment date. The system defaults to the next business day. If I want to schedule the payment for a different date, the onscreen date needs to be overridden.

Taxpayers have told the IRS that that can be confusing. I can see their point. It’s easy to confuse dates especially when the quarter has just changed or you need to make a payment for a past quarter or year. It’s easy to accept the default without understanding that it’s not correct for the payment you are setting up. I’m sure there will be some who won’t like the change but I’d rather have to set the tax period or date than to deal with cleaning up a mistake later.

Besides the changes to set the payment date and payment period, EFTPS will be adding a calendar feature to the payment history to help taxpayers target the date range they are searching for.

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Stoning Glass Houses - Again

This is a post I wrote last year. Based on Gov. Romney’s recent remarks, I thought it should be brought back.

Talk about tax reform is everywhere. "Taxes aren't fair!" and "need to go". And key to the arguments of the Tea Party, other reformers and pot stirrers everywhere is the Tax Policy Center's report that in 2011, about 47% of all taxpayers paid no Federal income tax. That has a lot of taxpayers mad because what they heard and has been repeated is that 47% didn't pay Federal income any tax. And in order to fuel the anti-tax fire and win elections, the anger has been shifted from the tax code to pointing fingers at classes and types of people. "He didn't pay any taxes!" That's not fair! Get a rope! "Those People" should be stoned!

Before you throw anything, I have a question. Do you really know who you are stoning?

Are you sure that you aren't in that 47%? Do you really know what tax you paid and not just what your refund or balance due was? Before you start hollering about the tax credits "those people" used to pay no tax, check your return. Did you take advantage of those credits too? How much would you be paying in tax without that credit? Are you living in a glass tax house?

So now you're sure that you really did pay some federal income tax, but before you pick up that stone to throw at those awful people who paid no taxes, I would suggest you check your target. You could be aiming at your children or grandchildren or parent. There is that nice young man who picks up your trash, or the teacher's aide in your son's classe, or your favorite greeter at Wal-Mart. It could also be your boss or the owner of a business. If you want to take out your tax frustrations on the 47%, it's only fair to include everyone who benefited not just the ones you don't like.

Look at the facts. That Tax Policy Center report covered Federal income tax only. That 47% still paid into Social Security and Medicare, paid sales taxes, local property taxes and in most cases paid state income taxes. And the report found taxpayers in every income level and filing status who didn't pay any Federal income tax. Most of those taxpayers simply took advantage of current tax laws and legally paid no tax.

We need Federal tax reform. What we don't need to do is target taxpayers who are taking advantage of deductions and credits we don't qualify for. Let's face it; if you could qualify you would be using those same credits and deductions. Put your frustration and anger to solving the tax code problem and not throwing stones.

FYI-The link to the Tax Policy Center includes a nice pie chart that breaks down the credits and deductions being used to reduce taxes for the 47%.

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